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Privacy policy for Submit a Site

Who we are

Submit Your Local Site is provided by the Ministry of Housing, Communities and Local Government (MHCLG), as part of the Local Plans programme, working with participating Local Planning Authorities.

What personal data we collect

The personal data we collect from you when you use Submit Your Local Site includes:

  • your name, organisation, email address and telephone number, if you submit a site
  • the location and boundary of the site you submit
  • information about a site owner, developer or other third party, if you provide it on their behalf
  • a record of your submission, including a unique identifier and the date and time it was made
  • technical data such as your IP address and device information, and a magic link used to let you return to an incomplete submission

Why we need your personal data

We collect your personal data to:

  • enable the Authority to consider the site you have submitted as part of its plan-making process
  • contact you about your submission, if needed
  • let you save and return to an incomplete submission
  • monitor and improve the service, including measuring usage and identifying issues

How we use your personal data

Your personal data may be shared with:

  • the relevant Local Planning Authority, so that your site submission can be considered
  • our technology suppliers, for example our hosting provider
  • other government departments or public bodies, where necessary for the operation of the service

How long we keep your personal data

We have a 2-year retention period for uploaded documents and outputs.

Children's privacy protection

Submit Your Local Site is not designed for, or intentionally targeted at, children 13 years of age or younger.

Where your personal data is processed and stored

Data is stored using Amazon Web Services London – United Kingdom.

How we protect your personal data and keep it secure

We maintain technical and organisational measures to protect your personal data, including access controls and encryption. We require any third party we work with to keep personal data they process on our behalf secure.

Your data protection rights

You have the right to request:

  • information about how your personal data is processed
  • a copy of that personal data
  • that anything inaccurate in your personal data is corrected

Contact us or make a complaint

planmakingteam@communities.gov.uk

You can also make a complaint to the independent regulator, the Information Commissioner's Office (ICO), at https://ico.org.uk/make-a-complaint.

Keeping our privacy notice up to date

We may change this privacy notice. Any changes will apply to you and your personal data immediately. This notice was last updated on 30 September 2026.